• HR Documentation: How Can HR Professionals and Supervisors Create Litigation Proof Decisions
  • HR Documentation: How Can HR Professionals and Supervisors Create Litigation Proof Decisions

    • Speaker : Margie Faulk
    • Session Code : MFOCT1623
    • Date : 16th October 2023
    • Time : This Event is Over and the Recorded Content is Available
    • Duration : 90 Mins



In the high-stakes world of human resources, documentation is more than just paperwork—it's a critical tool for maintaining compliance, improving employee performance, and protecting the company against legal liabilities. For HR professionals and supervisors, the ability to produce effective, legally-compliant documentation can be a game-changer. Unfortunately, navigating the complexities of legal requirements and internal policies is often a daunting task. This is especially true when dealing with sensitive issues like disciplinary actions, performance evaluations, and terminations.


In this webinar, we delve deep into the world of HR documentation, exploring how to construct documents that are both legally sound and effective in achieving your organizational objectives. From understanding the nuances of federal and state laws governing HR documentation to ensuring compliance with medical guidelines and written policies, this webinar provides a comprehensive overview. We'll equip you with the practical skills and know-how to make HR documentation a strong asset rather than a liability for your organization.


Key areas we'll explore include the essentials of drafting a legally compliant written warning, understanding the role of the National Labor Relations Board (NLRB) in disciplinary policies, and how to structure a Performance Improvement Plan (PIP) that sets clear, attainable goals for struggling employees. We'll also provide tips on what to include—and what to avoid—in performance evaluations, and how to manage documentation that supports disciplinary actions.


By the end of this session, you'll have a detailed understanding of what makes for effective, legally compliant HR documentation and the confidence to create these critical documents in your own organization.


Areas Covered during the session:

  • Learn to create a written warning and disciplinary actions that withstand legal scrutiny.
  • Review the elements that have to be included in a written warning/disciplinary action.
  • What fines and penalties can be levied if no one documents performance.
  • What are the elements of an effective documentation?
  • Why is documentation one of the most difficult aspects of employee relations?
  • Learn how elements of the new National Labor Relations Board (NLRB) will impact policies on discipline, code of conduct, and documentation!
  • Learn what documents should be in the personnel file and what should be out.
  • What policies and procedures must be included in Employee Handbooks to support decisions to document any disciplinary action?
  • Learn how inconsistent written policy actions are a legal landmine for Employers and Supervisors.
  • Learn what the pitfalls are when documenting performance evaluations.
  • Learn what the goals are when developing a Performance Improvement Plan (PIP).
  • What policies about decisions to terminate employees are at risk and need to be revised.
  • How can supervisors increase their success when writing corrective actions?
  • Learn which activity works and doesn’t work when establishing documentation policies.
  • What key issues must be addressed when documenting negative behavior?
  • Should you include different incidents in an employee write up?
  • Learn what can an employee do if they do not agree or they want to explain their side of the situation?

Why should you attend?


The realm of human resources is fraught with legal complexities and ethical obligations. Failure to document negative performance or disciplinary actions adequately can lead to severe consequences, including litigation, financial penalties, and damage to your company's reputation. But merely understanding the gravity of these matters isn't enough. To truly protect your organization and elevate its HR practices, you need actionable insights and hands-on strategies. This is precisely what this webinar offers.

Firstly, you'll gain a thorough understanding of the legal landscape that governs HR documentation, helping you make informed decisions that stand up to legal scrutiny. This includes not just what information to document but also how, when, and where to store these records, in compliance with both federal and state laws.

Secondly, the webinar goes beyond theory to offer practical solutions to common challenges. Learn how to draft airtight written warnings, implement effective Performance Improvement Plans, and make informed decisions about disciplinary actions and terminations—all in a way that safeguards your organization against legal risks.

Lastly, Whether you are an HR professional, a supervisor, or an executive, this webinar will equip you with the practical tools and advanced strategies you need to master the art of effective, legally compliant HR documentation.

Don't miss this opportunity to empower your HR practices and protect your organization. The knowledge and skills you gain could very well save your company from costly legal complications down the line.


Who should attend?

  • All Employers
  • Business Owners
  • Company Leadership
  • Compliance professionals
  • HR Professionals
  • Payroll Managers
  • Managers/Supervisors
  • Employers in all industries
  • Small Business Owners

Margie Faulk is a senior level human resources professional with over 15 years of HR management and compliance experience. A current Compliance Advisor for HR Compliance Solutions, LLC, Margie, has worked as an HR Compliance advisor for major corporations and small businesses in the small, large, private, public and Non-profit sectors.  Margie has provided small to large businesses with risk management strategies that protect companies and reduces potential workplace fines and penalties from violation of employment regulations. Margie is bilingual (Spanish) fluent and Bi-cultural.

Margie’s area of expertise includes Criminal Background Screening Policies and auditing, I-9 document correction and storage compliance, Immigration compliance, employee handbook development, policy development, sexual harassment investigations/certified training, SOX regulations, payroll compliance, compliance consulting, monitoring US-based federal, state and local regulations, employee relations issues, internal investigations, HR management, compliance consulting, internal/external audits, and performance management.

Margie is a speaker and accomplished trainer and has created and presented compliance seminars/webinars for over 16 US and International compliance institutes. Margie has testified as a compliance subject matter expert (SME) for several regulatory agencies and against regulatory agencies, thank goodness not on the same day. Margie offers compliance training to HR professionals, business owners, and leadership to ensure compliance with workplace and regulations.

Margie’s unique training philosophy includes providing free customized tools for all attendees. These tools are customized and have been proven to be part an effective risk management strategy. Some of the customized tools include the I-9 Self Audit. Correction and Storage program, Ban the Box Decision Matrix Policy that Employers can provide in a dispute for allegations, Family Medical Leave Act (FMLA) Compliance Guide, Drug-Free Workplace Volatile Termination E-Book and other compliance program tools when attendees register and attend Margie’s trainings.

Margie holds professional human resources certification (PHR) from the HR Certification Institution (HRCI) and SHRM-CP certification from the Society for Human Resources Management. Margie is a member of the Society of Corporate Compliance & Ethics (SCCE).

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Tags: HR, Legal Compliance, Employee Relations, Disciplinary Actions, Supervisors, Business Owners, Documentation, Margie, Faulk, Webinar, October 2023